If you’re a CIO, IT director, or just someone who has been put in charge of managing the disposal of your business’s old IT hardware we’ve got 6 handy tips for helping with the process:
All IT equipment either fails or becomes obsolete at some point. The biggest nightmare for an IT manager is a systems or hardware failure. Part of any good IT strategy is to plan for regular upgrades, many IT managers will tell you it’s to ensure the business is benefiting from the best tech but it’s also to reduce the likelihood of catastrophic hardware meltdowns. Upgrades have three expenses, the first cost comes from the hardware, the second cost comes from implementation and the third cost comes from disposal. If you add to your upgrade plan a value recovery curve you can massively reduce the last of those costs.
So, what’s a value recovery curve? Simply put, if you plan to upgrade your IT systems, you should also plan to dispose of the IT assets you’re replacing, whilst they still hold a reasonable market value. Most companies today use IT asset disposition services to generate some revenue from the remarketing of their old IT assets. Items such as used computers, used laptops, old servers, replaced network equipment and other such IT hardware can hold a good second-hand value. Bringing your upgrade schedule forward by even as little as 6 months, can result in massively increasing the remarketing (reselling) value of your old equipment. On the other hand, the longer you leave the upgrade, the less value you can hope to recuperate from your obsolete IT hardware. A sound tip, is to upgrade every 30 months if you’re on a 3-year cycle. If you’re on a 5-year cycle you should really think about changing that to 4. Keep in mind that most buyers of old or refurbished IT assets are looking for items that have at least 18 months of OS support and software relevance.
The single most important thing you need to do, is destroy all your old hard drives. Here’s the catch, most old IT assets drop massively in value if you’ve destroyed their hard drives. For example, there are more people looking to buy second hand laptops with hard drives than without.
Failure to destroy your hard drives can result in the wrong people getting their hands on sensitive data, and I’m not just talking about business data or data that you are legally required to protect. Personal data, contact data, and even low level business operations data can be recovered and used to plan utterly devastating cyber-attacks.
So, what’s the solution? In terms of data destruction most ITAD service providers offer onsite (at your works premises) and offsite (a secure data destruction facility that offers advanced hard drive wipes and shredding) hard drive data destruction services. Company’s like Newtech Recycling go one step further, they will help you identify which of your IT assets are worth refurbishing with new drives and which computers can be remarketed without concerns over data breeches. So it’s worth giving Newtech a call before you decide what to do with your old hardware and IT assets.
Deinstallation of IT hardware can be a costly process, you can save massively if you deinstall and neatly pack the retired hardware yourself. You wouldn’t be blamed for thinking, ‘that much is obvious’, but what you don’t realise is, that most ITAD service providers will help you with some really useful things to help you do this for free. Firstly, ask your ITAD provider if they can pre-supply cages or pallets. Stacking the pallets or filling the cages yourself will save a ton on manual costs. Also, ask your ITAD service provider to send you their default inventory list and fill it out for them. That way, all the ITAD removal manager needs to do is cross check the list on collection. If managed well, all you’ll be paying for is the pickup charges.
If you are thinking of remarketing your retired IT assets, software licenses can make all the difference. Having the original OS for each individual machine that you want to remarket, can really give you a solid competitive advantage. Did you also know, if you’re reselling your hardware with other used software licenses this can help the sale to exceed market value? The ECJ decision has legally confirmed that organisations can resell "used" software licences, regardless of whether they were purchased in a physical form or downloaded from the internet. This is fantastic news for remarketing used IT assets, however just make sure there’s a chain of accountability.
IT asset remarketing is all well and good but at some point, IT hardware just reaches the end of its life, and when that happens you need to make sure you have it recycled by an authorized recycler. Failure to recycle your IT hardware correctly can cause you and your company major problems. Here’s what you should look for:
1. The ITAD company managing the disposal of your old IT hardware needs to be either R2 or e-Stewards certified.
2. Also look for ISO 14001 Certification.
3. Ideally, you should look for some degree of State approval as well as EPA recognition.
4. Look at what they are truly able to process, you want a company that’s going to be able to manage all your e-waste, from cabinets to photocopiers, from laptops to data centers.
When it comes to the disposal and remarketing of your business’s old IT hardware, you need your ITAD provider to be someone you can trust to get the job done. The East Coast has a booming IT industry and with it are some fantastic ITAD companies, amongst them you’ll find companies such as Newtech Recycling, who pride themselves on offering a red carpet, white glove service. No matter the size of project or the type of obsolete technology, Newtech Recycling fulfils every requirement promptly and professionally, for more information call: 732.564.3110.